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How to Get US Business Visa from India [STEP by STEP]

Table of Contents

Millions of business travellers come to the US annually since it is the core of the world’s trade. For brief business trips to the US, the US B1 Business Visa is available. This visa is normally granted for a duration of 6 to 12 months and is intended to support professional activities including attending conferences and engaging in business discussions, among others. The range of activities that are permitted under this visa, aside from actively conducting a company, is broad. You may choose the best strategy for submitting your B1 visa application with the aid of Y-Axis. Our specialists will help you create and submit your application, ensuring that you have the best possibility of rapidly acquiring a visa. The B1 visa has a six-month validity period.

What is a US Business Visa

A non-immigrant visa called a “US Business Visa” enables citizens of India and other nations to travel to the US for business. It permits people to do business-related activities including attending meetings, conferences, negotiating contracts, or looking into business prospects in the US and is normally provided for short-term visits.

Importance of applying for a visa before travelling to the US

The majority of foreigners who desire to conduct business in the US must have a US Business Visa, thus getting one before coming there is essential. A person without a current business visa may be refused entrance into the US or risk legal repercussions, such as repatriation or being barred from entering the US in the future. Travellers can avoid any problems or holdups at the port of entry by applying for a business visa in advance, which guarantees that they have the legal right to enter the US for business activities. 

A brief overview of the application 

  1. Choose the right visa category: Business travellers may be eligible for a variety of visa types, such as the B-1 visa for tourists who are there on business or the E-1/E-2 visa for treaty investors or dealers. The most appropriate category must be chosen depending on the trip’s unique objectives.
  2. Fill out the application for a visa: Form DS-160, the visa application form, must be filled out online and sent digitally. You must fill out this form with personal and travel information as well as information on your expected US business activities and the reason for your trip.
  3. Make the visa payment: There is a non-refundable visa application cost that varies based on the visa type and the applicant’s country of citizenship. Confirmation of payment is usually needed for the visa application procedure, and the money is frequently paid electronically.
  4. Book and complete a visa interview: Applicants are required to book and complete a visa interview at the US embassy or consulate in their country of origin after completing the DS-160 form and paying the visa fee. An employer letter, financial records, or proof of links to the applicant’s home country may all be requested during the interview as supplementary documentation to back up their visa application.
  5. Await visa approval: The application will be completed after the visa interview, and the applicant will be informed of the decision.If granted, the applicant’s passport will have the visa attached, enabling them to visit the US for business.

II. Determine the type of visa you need 

Explanation of different types of US Business Visas 

There are several types of work visas available in the US. You must first select a certain work visa if you wish to legally work in the United States. There are various criteria, applications, fees, and processing timeframes for each type of visa. Most work visa applications need extensive documentation and take a long time to complete.

The primary prerequisite is a written employment offer from a U.S. firm. Please remember that work visas are connected to that particular employer or organisation. This indicates that the prospective employee is only permitted to work for the organisation that submitted the visa application.

  1. For crew personnel of foreign aircraft or ships, the C-1/D Visa (Combined Transit and Crewman)
  2. E-1 Visa (Treaty Trader) for managers, executives, experts, and supervisors of businesses that promote commerce with the United States.
  3. Managers, executives, experts, and supervisors of enterprises making investments in the United States are eligible for the E-2 Visa (Treaty Investor).
  4. H-1B Visa (Specialty Occupation Workers) For academically competent individuals and highly trained professionals.
  5. For journalists and media professionals, I Visa (Foreign News Media). 
  6. Employees of all nationalities may be transferred internally using the L-1 Visa (Intracompany Transferee). 
  7. L-1 Blanket Registration / Visa: internal staff transfers with a streamlined application process. 
  8. For those with remarkable skills and abilities, the O-1 visa (remarkable Ability). 
  9. The TN Visa: For skilled workers from Canada and Mexico.
  10. Business visitors on B-1 visas can stay in the country for up to 180 days.
  11. Tourists with a B-2 visa can stay in the country for up to 180 days.
  12. F-1 Student Visa for attending a university or institution in the United States
  13. J-1 Visa (Exchange Visitor) Participants in an exchange programme (such as an internship or training) in the U.S. are eligible for this visa.

Criteria for each type of visa 

B-1 Visa: The B-1 visa is for business visitors who will be engaging in activities such as attending conferences, negotiating contracts, or consulting with business associates. To qualify for a B-1 visa, you must demonstrate that:

  • You have a residence outside of the United States that you do not intend to abandon.
  • You are coming to the United States for a specific, limited period of time.
  • You have the funds to cover your expenses while in the United States.
  • Your intended activities are permissible under the B-1 visa category.

E-1 Visa: The E-1 visa is for treaty traders who engage in substantial trade between the United States and their home country. To qualify for an E-1 visa, you must demonstrate that:

  • Your home country has a treaty of commerce and navigation with the United States.
  • You have invested a significant amount of capital in a US business.
  • You intend to engage in substantial trade between the United States and your home country.
  • You will be employed in an executive, managerial, or specialized role in the US business.

E-2 Visa: The E-2 visa is for treaty investors who have made a substantial investment in a US business. To qualify for an E-2 visa, you must demonstrate that:

  • Your home country has a treaty of commerce and navigation with the United States.
  • You have invested a significant amount of capital in a US business.
  • You will be actively involved in the management of the US business.
  • Your investment in the US business is at risk, meaning you could lose your investment if the business fails.

L-1 Visa: The L-1 visa is for intra-company transferees who are coming to the United States to work for a US branch, subsidiary, or affiliate of their foreign employer. To qualify for an L-1 visa, you must demonstrate that:

  • You have worked for a foreign employer for at least one year in the past three years.
  • You will be coming to the United States to work in an executive, managerial, or specialized role for the US branch, subsidiary, or affiliate of your foreign employer.
  • The US and foreign companies have a qualifying relationship, such as a parent/subsidiary or affiliate relationship.

How to choose the right visa for your specific situation

What kind of visa is necessary under U.S. immigration law will depend on the reason for your proposed journey as well as other details. You must demonstrate as a visa application that you fulfil every criterion for the kind of visa you are asking for. If you apply at a U.S. embassy or consulate, a consular officer will assess your legal eligibility for a visa and, if so, which category is best for you.

Documents required for us business visa from India

A. List of required documents for a US Business Visa

You can refer to the official website here.

  • A passport must be current for at least six months beyond the expected length of stay in the United States.
  • confirmation page for the DS-160 nonimmigrant visa application: The DS-160 online application must be finished, and you must print the confirmation page.
  • Receipt for application fee payment: Before you may schedule an interview, you must pay a non-refundable application fee.
  • You must book an interview appointment at the American embassy or consulate. Appointment confirmation page.
  • Photo: A passport-style photo that satisfies the US visa photo standards must be submitted.
  • Letter of invitation: You may require a letter of invitation from the company or organisation hosting the event if you are going to the United States for a business meeting or conference.
  • Contracts, invoices, or letters from clients are a few examples of the kind of business papers that you can be asked to present.
  • Financial documentation, like bank statements or tax returns, may be required to demonstrate your capacity to sustain yourself financially throughout your stay in the United States.
  • résumé or curriculum vitae: In order to prove your credentials for your commercial operations in the United States, you could be required to submit a copy of your résumé or curriculum vitae (CV).


B. Tips on how to obtain these documents

  • Passport: If you don’t already have a valid passport, apply for one well in advance of your planned travel dates. Check the passport requirements for your country of origin, as some countries have specific requirements for passport validity and other issues.
  • DS-160 application: Complete the DS-160 online application carefully and accurately. Make sure to save your confirmation page, as you will need it for your visa interview.
  • Application fee payment: Pay the visa application fee online or at the designated payment location. Keep your payment receipt, as you will need it to schedule your visa interview.
  • Appointment confirmation: Schedule your visa interview appointment as soon as possible, as wait times can be lengthy. Print the appointment confirmation page and keep it with your other visa application materials.
  • Photo: Have a passport-style photo taken that meets the US visa photo requirements. You can have this done at a professional photo studio or at some drugstores and post offices.
  • Letter of invitation: If you need a letter of invitation from a US company or organization, contact them well in advance and provide them with all the necessary information to create the letter. Make sure the letter includes the purpose and length of your trip, as well as any other relevant details.
  • Business documents: Gather all the necessary documents that demonstrate the nature of your business, such as contracts, invoices, or letters from clients. Make sure these documents are current and accurate.
  • Financial documents: Obtain current and accurate financial documents that demonstrate your ability to support yourself during your stay in the United States. This may include bank statements, tax returns, or other financial records.
  • Resume or CV: Make sure your resume or CV is current and accurate. Highlight your qualifications for your intended business activities in the United States.


Complete the Online Nonimmigrant Visa Application (DS-160) 

A. Overview of the DS-160 form 

  • The Online Nonimmigrant Visa Application, commonly known as Form DS-160, is an online application used to request temporary U.S. visas, such as the B-1/B-2 guest visas and K (fiancé(e)) visas. The computerised form requests details about your identity, background, credentials, and other matters (such your passport number).
  • Because it gives the U.S. Department of State the data required to decide whether or not a candidate is qualified for a nonimmigrant visa, the DS-160 form is a crucial step in the visa application process. 
  • You’ll spend 15% more than previously if you want to apply for a tourist, student, or exchange visa. The application price will rise from $160 to $185 for these non-petition-based visas, with the exception of those in the E category. Costs for a few other nonimmigrant visa categories will also slightly rise.
  • The DS-160 is free to submit, but you still have to pay the expenses associated with the particular visa you’re asking for.
  • The cost is $160 for the majority of nonimmigrant visas that are not based on petitions, such as TN, business, and tourist visas.
  • The cost for petition-based visas is ordinarily $190.

Check whether costs are applicable to your particular circumstance as they differ based on the kind of visa.

  • For Form DS-160, there is no processing time. You just print the confirmation page after completing the online application and bring it with you to the visa interview.
  • The typical processing time for tourist and visitor visas, plus delivery time, is 7–10 working days if the application is granted at the interview.
  • Form DS 160 must be filled out and submitted by anybody travelling to the country on a temporary visa, such as a B1/B2 guest visa, or a K-1 visa in order to be married. Mexican nationals requesting TN visas must additionally complete and submit Form DS-160. 

B. Tips on how to complete the form accurately 

You will need to complete Form DS-160.

  • passport Travel schedule
  • Social Security number alternatively, if you reside in the United States, a taxpayer identification number
  • You will also require access to your past job and travel records, as well as basic biographical data about your family and travelling companions.

You will need a copy of your SEVIS ID, which can be found on your I-20 or DS-2019, as well as the address of the university or college you’ll be attending if you’re going to the United States to study. If they have one, temporary employees should maintain a copy of their I-129 close at hand.

  • Be honest: It is essential to include correct and true information on the form as any false or misleading information might result in the refusal of a visa or even result in a person being permanently barred from entering the country.
  • Prepare in advance: Gather all the essential paperwork and data before beginning the form, including your passport information, your travel schedule, your career history, and your educational background.
  • After finishing each area of the form, check your responses to make sure they are accurate and in line with the data in your supporting papers.
  • Be sure to follow the directions: To prevent mistakes or omissions, carefully read the instructions and adhere to them.
  • Avoid utilising acronyms or technical jargon while answering the questions, and speak clearly and succinctly.
  • Don’t rush: Take your time filling out the application; errors might cause delays or the refusal of your request for a visa.
  • Ask for assistance if necessary: If you need assistance when filling out the form, contact the American embassy or consulate, or speak with an immigration lawyer.

C. Explanation of how to save and submit the form

On the website of the Consular Electronic Application Centre (CEAC), Form DS-160 must be completed and submitted electronically. The Department of State’s CEAC is an online application centre where candidates may upload their paperwork, fees, and forms. Form DS-160 is not available in a printed format. To assist you in completing the online version, you can view a sample Form DS-160. The time required to complete the form is anticipated to be around 90 minutes by the government.

  • Filling out the form and saving your progress is possible at any moment by selecting the “Save” option at the page’s bottom. In order to recover your stored application later, you will need to respond to a security question that is generated along with a special application ID.
  • Returning a stored form: Visit the Consular Electronic Application Centre website and use the “Retrieve an Application” button to return a saved form. Your stored application will show up on the screen when you enter your application ID and security question.
  • Form review and editing: After retrieving your previously saved application, you may go back and make any necessary changes to the form before submitting it. 
  • Form submission: To submit the form, click the “Sign and Submit Application” button at the bottom of the form when you are ready to do so. You can check your responses one final time on the confirmation page before submitting the form by clicking here.
  • You may print the confirmation page after submitting the form because it has a barcode on it. Bring a printout of this page with you to 

US Business Visa Fees

A. Explanation of the visa fee payment process 

In order to process the visa application, a non-refundable charge must be paid as part of the visa fee payment procedure for a US business visa. Making an account on the website of the Department of State and making the payment online are the normal steps in the fee payment procedure. A receipt will be generated once the money has been completed, and this receipt is required to be brought with you to the visa interview.

B. Information on payment options 

The US Business Visa cost can normally be paid using a variety of methods. These might be made via a credit or debit card, an online bank transfer, or a cash deposit at a certain bank. Depending on the nation from which the visa application is being submitted, several payment alternatives may be available. To find out more about particular payment methods and procedures, applicants can contact the US embassy or consulate in their area.

C. What to do if payment is not accepted

If the payment is rejected, applicants should double-check their payment details and account balance to make sure they have enough money on hand. They might need to get in touch with their bank or credit card company to fix the problem if the payment is still declined. The payment system may occasionally have technical issues, in which case applicants may need to retry their application or use an alternative payment option. Applicants should get help from their local US embassy or consulate if the problem continues.

Us business visa processing time

The number of visa applications received, the thoroughness of the application, and the complexity of the case can all affect how long it takes to process a US business visa. In order to give sufficient time for processing, it is generally advised that candidates apply for a US business visa well in advance of their anticipated trip dates.

The majority of US visa applications are handled within three to five business days, according to the US Department of State. But other situations can call for further administrative procedures, which might take a few weeks or even months to finish. Security clearances, a consular officer’s evaluation of the application, or the requirement for more evidence or information are some of the factors that might result in extra processing.

Applicants should verify with the US embassy or consulate in the area where they will be submitting their visa application to get the most accurate processing time estimate. It’s possible that the embassy or consulate will have special requirements and processing periods for visa requests from that nation. Additionally, it’s critical to remember that processing periods might change, so applicants should constantly check on the progress of their applications and make preparations as necessary.

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